School Board Communications

March 10, 2014. Madison County Public Schools.The School Board met on Monday, September 14, 2015, for their regular monthly meeting.


Dominion Educational Partnership Grant – WMS Assistant Principal (former STEM teacher) accepted a check in the amount of $925 for K’Next Coaster Physics from Susan King with Dominion Educational Partnership.  The funds will be used for grades 6-8 science and STEM classes.  The Virginia Dominion Educational Partnership received more than $1 million in requests from institutions in all of the seven eligible states.

Summer Governor’s School – MCHS Principal Gary Wintersgill recognized MCHS Senior Hannah Brock who attended the Governor’s School for the Arts & Humanities this summer at Radford University.  This is a four-week summer gifted program.

Madison Strong – Superintendent Eberhardt recognized teachers Marty Ward, Gail Temple, Laura Daniel and Martha Clements for their work with the “Madison Strong Committee.”  Mrs. Ward met with the superintendent during the summer with an idea of creating a community within all the schools by participating in various activities through-out the year, to include athletic events, celebrating birthdays, recognizing achievements, and appreciating staff.  One event scheduled is “Kickball for a Cause” scheduled for September 24, 2015 at 6:00 p.m.  The goal is to help MESA collect food for the Madison food closet and teachers to work/play together.

VSBA Media Honor Roll – Chairman Nelson presented a certificate from the Virginia School Boards Association (VSBA) to Ms. Gracie Hart Brooks, Editor of the Madison Eagle.   The School Board nominated Ms. Brooks for the VSBA 2015 Media Honor Roll in appreciation for her ongoing responsible and exemplary nature of reporting on the schools.

Staff Reports:

Annual Achievement Data – Director of Assessment and Accountability Shelby Gohn reviewed student assessment and achievement data to include the following:

  • Virginia’s On-Time Graduation Rate
  • Career and Tech Ed
  • Dual Enrollment Participation
  • AP Courses and Tests
  • MAP Data – Measures of Academic Progress Growth Percentile Rank
  • SAT Reading, Mathematics, and Writing Scores
  • Percentage of Students Passing the SOL Assessment by Subject

Tiered Interventions – Director of Teaching & Learning Tina Weaver, Supervisor of Student Services Heidi Lohr, and Student Support Worker Casey Stanton presented information regarding the structure of “tiered interventions” for academic, attendance, and behavioral issues.  In each case, all students receive the same level of instruction or expectations in Tier 1 with approximately 75-85% of the students being successful.  Students who need additional support will move to Tier 2 or Tier 3, where teachers and staff will provide additional and/or different instruction with For academics, it could mean additional instruction beyond the normal amount, one-on-one instruction with a reading specialist or other staff member.

Presented to the Board as Information:

  • Recommend that the School Board consider changes to Policy GCBB: Supplementary Pay and Policy Regulations JEC-R: School Admission.  Approval will be requested in October.
  • Recommend that the School Board consider an overnight trip request from the MCHS Band to travel to Boston, MA on April 14-17, 2016, for their spring band trip. Approval will be requested in October.
  • Presented information regarding a request from the American Red Cross. School facilities are available to the Red Cross to be used as emergency shelters during a disaster.  Red Cross is nationally requiring sites to sign a “shelter agreement.”  The Board requested that the agreement be reviewed by the school attorney.

The following items were approved by the School Board:

  • Approved the 2015-16 Advisory Committees for Career and Technical Education, Gifted and Talented Education, Family Life Education, School Health, and Special Education.
  • Approved not to offer the employer-sponsored hybrid 403(b) plan for employee voluntary contributions to the Hybrid Retirement Plan and continue to allow hybrid voluntary contributions to be directed into the VRS Hybrid 457 Deferred Compensation Plan only for hybrid employees.
  • As part of the consent agenda, approved personnel to include 7 appointments, 12 substitute appointments, 2 resignations, 3 substitute re-appointments, and 7 coaching stipends. The Board also approved the sponsor stipends for 2015-16.
  • Approved the release from compulsory attendance for two children, specifically for religious exemption.

Superintendent’s Report:

Superintendent Eberhardt recognized Finance Director Tina Cropp, who was recently nominated for the top Virginia finance director’s award by her peers in 2015, for being asked to represent Virginia at a 12-state regional meeting later this month.

Superintendent Eberhardt stated he loves being in Madison and that he is still excited over the great opening to school.

The next school visit is scheduled for Waverly Yowell Elementary on Friday, October 9, 2015, at 8:30 a.m.

The next School Board meeting will be Monday, October 12, 2015, at 7:00 p.m.

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